Hiring Event Organisers – Don’t Put All Your Eggs in One Basket

If you’re looking to hire a firm of event organisers for the first time, it might be worth making contingency plans in case you’re let down.

Unless you’ve got the budget to hire a highly professional and well known firm of event organisers, you may have doubts about a company’s ability to deliver.

Not all event organisers are the same, and if you get let down by yours, it could spell disaster for your conference, team building day or product launch.

Below is a quick guide to some safeguards you can put in place to avoid your event being a let-down if your event organisers aren’t up to scratch.

* Always ask for at least three references before going ahead

No matter how impressed you are with a firm of events organisers, it pays to get written references from previous clients. Ideally, they should also be happy for you to give these clients a quick call for a first-hand testimonial over the phone.

Professional event organisers should be able to provide a number of references and testimonials. If they can’t, it may be wise to look elsewhere.

* Compile a list of potential suppliers

If you are left in the lurch by your event organisers, it’s good to have a list of local companies to fall back on. For example, let’s say a car hasn’t turned up to pick up some delegates at the airport. You may want to take matters into your own hands and arrange for another company to go and collect your guests as soon as possible.

* Make sure someone in-house is copied in on all correspondence

If anything was to go wrong on the day of your conference or product launch, and your event organisers couldn’t fix the situation, it may fall to you or a member of your staff.

It’s a good idea to ensure your event organisers copy you in on all correspondence with suppliers, so that you what’s going on and who to contact.

* Negotiate payment terms

If you’re using a firm of event organisers for the first time, it’s wise to negotiate payment terms so you don’t commit too much of your budget in advance if possible. That way, if anything does go badly wrong, you’re in a position of strength and can withhold any money as you see fit, until things are sorted out to your satisfaction.

 

The Co-operative Travel Management is a well established and professional firm of event organisers. Don’t take a chance with a company you’ve never heard of; make sure your corporate events go smoothly every time.